Administrative Assistant

Who is Gateway Foundation?

Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll have the chance to provide essential services to underserved populations, all while working for an organization that values you and aims to be an employer of choice.  You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth, while embracing diversity, equity, and inclusion for every individual in every community. When you join us, you'll discover personal and professional fulfillment by aligning your career with your values.

We are honored to offer behavioral healthcare services in Corrections

Perks of working in correctional healthcare:

• Opportunity to make a positive impact on a marginalized population
• Exposure to diverse patient demographics
• Focus on driving change, tracking progress, and improving care
• Development of skills in a unique healthcare setting

Admin Assistant/Data Clerk are responsible for:

• Provides administrative support to the assigned program(s) by conducting research, preparing reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, data entry, and organizing calendars.
• Serves as an HR liaison to keep HR systems updated and resolve employees’ inquires. Prepares and maintains documents with confidential information with diplomacy and tact.
• Performs other general administrative and front desk duties, including clerical duties, such as greeting visitors, operating the switchboard, sorting and distributing mail, faxing and copying documents, collating, etc.
• Acts as a time approver in KRONOS, enters and reviews employee hours in Ultipro, updates system with new hire information.
• Compiles data from variety of sources, such as logs, lists, invoices, and treatment records. Prepares regular summary reports and exchanges information for use by management and other departments to monitor and track billing and expenses and contract compliance.
• Assists with new hire orientation, prepares new hire paper work. May assist with employee relations and conflict resolutions.
• Other duties as assigned

Job Requirements:

• High School Diploma or GED
• One (1) year post high school training computer, or business or office administration
• Basic analytical skills to sort, post and verify database information, complete simple summaries of data, and classify and file materials.
• Familiarity with federal and state rules and regulations governing health records confidentiality
• Time and project management skills

Physical Requirements: 

• Ability to walk and move about the facilities for up to two hours at a time, to monitor and interact with clients
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Ability to use a keyboard and video display terminal to receive, retrieve, and/or audit information and data

Benefits at Gateway Foundation:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match 
• Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF) 

Flexibility and Time Off:

• 18 paid time off days per year – accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU’s and job-related training
• Clinical Supervision: Formal and informal guidance

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.