BUSINESS OPERATIONS MANAGER - FLORIDA STATE OFFICE

Are you looking to find personal and professional fulfillment, and align your career with your values? 

At Gateway Foundation, our employees have an opportunity to make a difference every day by helping people with substance abuse issues gain control of their lives.

Gateway Foundation is a recognized non-profit leader in evidence-based treatment proven to get results. Our experts in Addiction Medicine—including highly educated clinical and medical professionals and expert psychiatrists and nurses—deliver care that never stops. Throughout Gateway’s proud history of helping others, dedicated and professional employees have been vital to accomplishing our life-saving mission.

If you are a collaborative professional who shares our commitment to helping people with substance abuse and mental health issues turn their lives around – GATEWAY IS THE PLACE FOR YOU! 

Business Operation Manager is responsible for:

• Provides administrative support to statewide corrections-based substance use treatment program.
• Compiling data, information, and generates reports from Electronic Health Record and other database systems to prepare various reports
• Monitoring all internal and external databases for completeness and accuracy
• Researches unusual data results or occurrences and prepares explanations or justifications
• Collaborate with leaders and admins across the state to resolve data discrepancies, enhance systems, and provide training.
• Tracks budget allocations and expenditures, collects and maintains office expenditure records and receipts
• Provide administrative assistance as needed to state leadership.
• Other duties as assigned

Job Requirements:

• High School Diploma with 10+ years of Office Management experience OR

• Associate or Bachelor degree with 5+ years of Office Management experience

• 2+ years of experience working heavily in MS Excel with Pivot Tables

• 2+ years of experience with database management and analytical skills generating and analyzing reports.

• 2+ years of project management skills.

• PMP and/or MBA Preferred

• Advanced communication skills to exchange information and interact with program staff, outside vendors and agencies
• Ability to prioritize and handle multiple tasks with minimum supervision
• This is a full-time position working in an office environment Monday – Friday 8am to 5pm
• Willingness to travel to correctional institutions (in state) as needed to help with administrative projects. (Gateway will cover all travel expenses)

Physical requirements:

• Ability to communicate with others in order to gather and exchange information.
• Ability to respond to telephone inquiries.
• Ability to continually proofread, check and verify data from printed form and/or computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.