OFFICE MANAGER - Fordland, MO

Who is Gateway Foundation?

Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll have the chance to provide essential services to underserved populations, all while working for an organization that values you and aims to be an employer of choice.  You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth, while embracing diversity, equity, and inclusion for every individual in every community. When you join us, you'll discover personal and professional fulfillment by aligning your career with your values.

We are honored to offer behavioral healthcare services in Corrections

Perks of working in correctional healthcare:

• Opportunity to make a positive impact on a marginalized population
• Exposure to diverse patient demographics
• Focus on driving change, tracking progress, and improving care
• Development of skills in a unique healthcare setting

Office Managers are responsible for:

• Maintaining a formal data collection system to track statewide information to ensure data integrity and completeness
• Developing reports and correspondence on a regular basis including monthly and quarterly reports. Coordinating reporting compliance from various programs and consolidating information to a single report as requested
• Compiling data and information and generating reports from electronic health record, population management system, and other adjunct databases as requested by State Director.
• Coordinating various activities for statewide administrative staff to ensure full provision of services to funder, as well as for support staff to improve program service
• Recommending, implementing, and communicating changes to maintain efficient operation of programs and in compliance with funder and other regulatory guidelines
• Communicating with assigned facilities, funder, and Human Resources as needed on behalf of Missouri employees. Maintaining employee personnel files according to established guidelines
• Performing personnel administration for the assigned facility. This includes maintaining personnel files and training records, collecting and processing time sheets, preparing employment offers and processing new hires, and responding to questions concerning policies and procedures to ensure personnel actions are in compliance with federal, state and Gateway rules and regulations
• Directing onboarding, training, and compliance of all state administrative personnel in collaboration with individual Program Directors
• Compiling and submitting monthly reports and invoices as required by the state funder

Job Requirements:

• High School diploma and minimum of five (5) years of administrative duties experience; or Bachelor degree and minimum two (2) years of relevant experience

Physical Requirements:

• Ability to walk and move about the facilities for up to two hours at a time, to monitor and interact with clients
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Ability to use a keyboard and video display terminal to receive, retrieve, and/or audit information and data
• Ability to record, proofread and check documents and files for accuracy
• Ability to respond to telephones, and to hear and detect alarms and unusual noises

Benefits at Gateway Foundation:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match 
• Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF) 

Flexibility and Time Off:

• 18 paid time off days per year – accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU’s and job-related training
• Clinical Supervision: Formal and informal guidance

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.