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GRANT ADMINISTRATOR

Post Date:  Jun 24, 2022
Location: 

Chicago, IL, US, 60624

Position Type:  Full Time
Requisition Number:  22568
Work Schedule:  Monday - Friday, 8AM - 5PM

Are you looking to find personal and professional fulfillment, and align your career with your values? 

 

At Gateway Foundation, our employees have an opportunity to make a difference every day by helping people with substance abuse issues gain control of their lives.

 

Gateway Foundation is a recognized non-profit leader in evidence-based treatment proven to get results. Our experts in Addiction Medicine—including highly educated clinical and medical professionals and expert psychiatrists and nurses—deliver care that never stops. Throughout Gateway’s proud history of helping others, dedicated and professional employees have been vital to accomplishing our life-saving mission. Read more about the incredible recognition that we recieved!

 

If you are a collaborative professional who shares our commitment to helping people with substance abuse and mental health issues turn their lives around – GATEWAY IS THE PLACE FOR YOU! 

 

Grants and Contract Managers are responsible for:

  • Responsible for managing and coordinating program support activities related to contract compliance and administration, coordinating special planning and analyses related to projects such as startups and close outs.
  • Develops and implements systems and procedures necessary for monitoring and enforcing contract compliance.  Reviews reports or documents to determine compliance status and works collaboratively with the programs and other departments to develop policies and procedures to ensure compliance and execution.

  • Collaborates with business units and departments to review new and existing contracts, renewals and amendments.  Coordinates activities related to establishing initial service codes and associated rates for treatment services and subsequent annual reviews.
  • Disseminates information to responsible parties related to contract terms, deliverables and/or payor rules regarding defining valid and billable services, managing provisions, documenting services, and configuring and billing for services, and so forth.

  • Negotiates contract revisions with payers, including rates, and acts as liaison for the purpose of collaboration and or problem resolution with payers.

  • Coordinates, monitors and submits required monthly, quarterly and annual reports.  Reviews reports and submits for internal review and approval; obtains signature as necessary and retains appropriate documentation of review and timely submission

  •  Acts as a professional resource and liaison to the programs, funding agencies and other departments in executing contracts; resolving operational problems between funding sources and/or other organizational components relating to contract; licensing or credentialing issues; and providing advice and guidance regarding contract requirements and constraints.
  • Coordinates external auditor activities for the A-133 review of program sites; distributes and monitors Audit confirmation to payers, collects funder information regarding the type of funds allocated in their agreements with Gateway.   Organizes copies of all external site visits, including responses and reports (same report submitted to the Audit Committee on a quarterly basis).  Submits contract documents and participant/client documents for Auditor review.  Coordinates response to any findings

  • Provides support to the Corporate Compliance Officer and designed Privacy Officer in monitoring regulatory and contract compliance and participates in compliance inquiries, investigations and audits as appropriate.

  • Participates in committees and workgroups, as a leader or team member, in completing special assignments and analyses such as developing new grants, preparing strategic planning projections, evaluating new programs, developing/implementing new programs, identifying ways to maximize contract dollars or enhance cost allocation, and coordinating the review or development of Finance related policies.

 

Job Requirements:

 

  • Bachelor's degree in Public or Business Administration, or related field.
  • 5 years progressively more responsible related experience in contract and/or program administration, with at least two years concurrent management experience.
  • State of IL Grants- experience in managing and reporting State grants
  • Financial Acumen (Budgets & Reporting) Understanding Budgets and Financial Reports produced by Accounting
  • A-133 Audit Reporting experience- working with Accounting in supporting the audit efforts
  • Ability to work autonomously
  • Ability to manage Multiple Deadlines and projects simultaneously
  • Proficient in communications in a concise and coherent manner with State of IL and Executive Management team
  • DARTS knowledge
  • Proficiency in IL Grant and Budget Management Systems, i.e. IL DHS, DARTS, CRV, CSA, GATA, Bonefire, etc.  websites and portals
  • Ability to coordinate information from multiple sources and reports
  • Familiarity with IL DHS,  DARTS, CRV, CSA and GATA websites and portals
  • Interpersonal skills necessary to coordinate and direct the work of others, lead and motivate others, negotiate contract language, and establish and maintain collaborative working relationships with a wide variety of Gateway managers, staff and funding agency representatives.
  • Advanced written and verbal communication, and presentation skills necessary to prepare and present proposals and reports, and to deal effectively and persuasively with a variety of internal and external customers.
  • Advanced analytical abilities necessary to develop gather and analyze data from multiple sources, initiate investigations, and devise appropriate recommendations.
  • Project management skills necessary to coordinate the large number of tasks associated with program start-ups and closures; and the ability to develop scopes of work and project plans as well as the ability to monitor progress.
  • Certification as a Certified in Healthcare Compliance (CHC) is a plus.

 

Physical Requirements: 

  • Ability to communicate efficiently and effectively with others in person or by telephone in order to gather and exchange information.

  • Ability to respond to telephone inquiries in a timely and professional manner

  • Ability to proofread, check and verify data and information from printed form and computer monitor display.

  • Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a regular basis.

Competitive Compensation and Benefits: 

 

Gateway Foundation values its employees and provides an inclusive and diverse work environment where dedicated employees can make a difference. We are committed to engaging and rewarding our employees in meaningful ways. For eligible employees, we provide a Total Rewards Package that includes:

  • Health Insurance - Including a wellness premium incentive opportunity
  • Dental & Vision Insurance
  •  Paid Time Off - Including 18 days of PTO and 9 paid holidays in the first year
  • Catastrophic Absence Time (CAT) - Accrue up to seven days annually, to be used during an extended personal illness
  • Flexible Spending Accounts 
  • Commuter Accounts
  • 403(b) Retirement Plan with company match 
  • Life and AD&D Insurance
  • Long-Term Disability (LTD)
  • Employee Assistance Program (EAP)
  • Gateway is a qualified employer for Public Service Loan Forgiveness (PSLF)
  • Tuition Reimbursement
  • Training & Development Programs

 

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.


Nearest Major Market: Chicago