Administrative Assistant I - Carbondale, IL

Post Date:  Nov 12, 2023

Carbondale, IL, US, 62901

Position Type:  Full Time
Requisition Number:  30968
Work Schedule:  Monday - Friday

Are you looking to find personal and professional fulfillment, and align your career with your values? 


At Gateway Foundation, our employees have an opportunity to make a difference every day by helping people with substance abuse issues gain control of their lives.


Gateway Foundation is a recognized non-profit leader in evidence-based treatment proven to get results. Our experts in Addiction Medicine—including highly educated clinical and medical professionals and expert psychiatrists and nurses—deliver care that never stops. Throughout Gateway’s proud history of helping others, dedicated and professional employees have been vital to accomplishing our life-saving mission.


If you are a collaborative professional who shares our commitment to helping people with substance abuse and mental health issues turn their lives around – GATEWAY IS THE PLACE FOR YOU! 


Administrative Assistant responsibilities:

  • Performs office and administrative support duties including composing and typing correspondence and documents,
  • Compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems,
  • Scheduling meetings and conferences, and receiving and screening visitors and telephone calls.
  • Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
  • Depending on area assigned, may assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases.
  • Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
  • Completes requisitions for approved office supplies, and standard department/center inventory as requested. Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment.

Job Requirements:

  • High school diploma or equivalent required
  • Minimum 1 year of experience or training in office procedures
  • Working knowledge of Microsoft Office software applications (Word and Excel) required
  • Proven customer service skills and ability to work independently as well as with a team

Physical Requirements:

  • Ability to communicate with others in order to gather and exchange information.
  • Ability to respond to telephone inquiries.
  • Ability to continually proofread, check and verify data from printed form and computer monitor display.
  • Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
  • Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Competitive Compensation and Benefits: 


Gateway Foundation values its employees and provides an inclusive and diverse work environment where dedicated employees can make a difference. We are committed to engaging and rewarding our employees in meaningful ways. For eligible employees, we provide a Total Rewards Package that includes:

  • Health Insurance - Including a wellness premium incentive opportunity
  • Dental & Vision Insurance
  • Paid Time Off - Including 18 days of PTO and 9 paid holidays in the first year
  • Flexible Spending Accounts and Health Saving Account
  • Commuter Accounts
  • 403(b) Retirement Plan with company match 
  • Life and AD&D Insurance
  • Short Term Disability (STD) and Long-Term Disability (LTD)
  • Employee Assistance Program (EAP)
  • Gateway is a qualified employer for Public Service Loan Forgiveness (PSLF)
  • Tuition Reimbursement
  • Training & Development Programs


Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.

Nearest Major Market: Carbondale